Statute of Travel Management Club
Chapter 1 - General Affairs
Article 1(Offical Name of the Organisation)
TRAVEL MANAGEMENT CLUB or in short, TM Club
Article 2(Purpose of the organisation)
Contribution to sound development of the tourism and tourism-related industries in Japan
through collecting the valuable management information of tourism-related industries and
distribution of such information to the members of the organisation, stipulate in Article 3.
Article 3(Business operation of TM Club)
To fulfill the above purposes, the following activities are rendered on a monthly basis:
Monthly meeting, Lectures, Seminars, Symposium, Educational Overseas and Domestic
Trips, Dinner Party, etc.
Article 4(Office location of TM Club)
Its secretariat office is located in the same compound as Travel Journal office in Tokyo, Japan.
Chapter 2 - Membership
Article 5(Members)
Members shall be categoraised into three, that is, Regular members, Senior members and Honourary members.
1) Regular members shall be to engage with tourism or tourism-related industries, and must be 
recommended by two or more regular members abd approved by the board members to obtain its membership.
More than one person for membership application from one organisation or corporation shall be also acceptable
subject to the conditions mentioned above.
2) Senior members shall be the former regular members, approved by the board members and its
tenure to be 5(five) years at maximum.
3) Honoury members shall be the persron or persons with significant contributions to tourism industries in Japan 
as well as to the TM Club itself, recommended by regular members or secretariat, and to be approved by the board members. 
Its tenure to be lifetime, except that the member himself or herself requests the termination.
Article 6(Modification or change of the membership status)
An application form must be submitted to the secretariat, followed by approval by the board members.
1) Person approved by the board members to be formally able to obtain membership upon payment of
entry fees and annual membership fees.
Article 7(Withdrawal)
Withdrawal request shall be submitted with 1(one) month advance notice in a written form to cease
membership.
2) In case there is arrear of membership fees of 90(ninety) days or longer after the notification of the secretariat
for the membership fee payment, and in case of such unsettlement of the fees after 30(thirty) days of 
such notice, the membership shall be automatically ceased upon the resolution of the board members.
3) Unsettled membership fees must be paid even after the cease of the membership.
4) The entry fees shall not be returned to member at the time of withdrawal.
Article 8(Expulsion)
TM Club shall be able to expel its member by the resolution of plenary meeting in case its member or members
defame of honour of the organisation, infringe its statute or resolution of the plenary meetings of the organisation.
2) Section 4 of Article 7 shall be applied with member or members who have been stripped of membership.
Article 9(Entitlements of the member)
Member of the organisation is entitled to attend the plenary meeting, conduct its resolution, express his or her
own opinions on the activities of the organisation and participate with the activities.  However, honoury
members are not entitled with resolutions.
Article 10(Duties of the member)
All the members must abide by the statute of the organisation and bear its costs.
Chapter 3 - Board Members
Article 11(Numbers of the board members)
TM Club has the following board members:
Directors: More than 10(ten) but less than 20(twenty)
Auditors: More than 2(two) but less than 3(three)
2) 1(one) chairperson, 2(two) chairpersons and 1(one) Senior Managing Director shall be appointed among
the directors.
Article 12(Directors)
Directors shall act in accordance with the Statute of the organisation and make resolutions at board meetings.
Article 13(Chairperson)
Chairperson shall represent the organisation and conduct prime works of the organisation.
Article 14(Vice chairperson)
Vice chairperson shall assist chairperson and act as chairperson's proxy in case the chairperson is unable to
conduct his or her roles
Article 15(Senior Managing Director)
Senior Managing Director shall assist chairperson and vice chairpersons and act as proxy in case chairs are 
unable to conduct their roles.
Article 16(Auditors)
Auditors shall conduct the roles of the organisation and audit circumstance of its asset.
Article 17(Appointment of board members)
Directors and auditors shall be appointed in plenary meeting of the organisation.
2) Chairperson, Vice Chairpersons and Senior Managing Director shall be appointed by directors' mutual
selection.
3) Chairperson, Vice Chairpersons and Senior Managing Director are all honoury roles and shall not receive
any remuneration.
Article 18(Tenure of the board members)
The tenure of the board members shall be for 2(two) years.
2) Board members shall conduct their duties until the replacement has been appointed after the fulfillment of
the tenure or resignation.
Article 19(Replenishment of board members)
In case there is a vacancy of the posts of director or auditor, replenishment may not be conducted by
the time of next board meeting.
2) Tenure of the replenished directors shall be the remaining period the current directors.
Article 20(Secretariat Staff)
The organisation has a secretariat and appoints chief of staff and several staff for the operation
of the organisation.
2) Travel Journal will render its utmost cooperation for the operation of the secretariat, and the 
chief of staff will be in charge of the management.
3) Management fees shall be paid to the secretariat.
Chapter 4 - Plenary Meeting
Article 21(Meetings)
There shall be plenary meeting and board meeting for the organisation.
Article 22(Plenary Meetings)
There shall be ordinary meeting and extra-ordinary meeting.
2) Ordinary meeting shall be rendered on a yearly basis within 3(three) months after the end of each operational year.
3) Extra-ordinary meeting shall be rendered by the requests of the chairperson or the board, or in case auditor or more
than one-fifth of the voting members request for such meeting.
Article 23(Commencemnt of Plenary Meetings)
Plenary meetings shall be commenced by the requests of the chairperson, who shall also chair the meetings.
2) An advance notice shall be conducted in a written form at least one week prior to the plenary meeting, informing
its venue, date and time and its purpose.
Article 24(Resolution of the Plenary Meetings)
1) One vote shall be provided to each of the regular members as well as senior members.
2) Majority of the members must attend the plenary meeting for resolution.
3) The resolution shall be reached on a simple majority basis.  In case the pros and cons are exactly the same numbers,
the chairperson shall have the right to make the resolution.
4) Regular members shall be able to consign the voting rights to other members in a written form.
Article 25(Resolutions)
The following resolutions are to be rendered by the plenary meetings:
1. Amendment of the Statute
2. Appointment of directors and auditors
3. Approval of operational plan and financial report
3. Approval of operational report, list of assessment and balance sheet
4. Amount of entry and yearly membership fees and due date of the said fees
5. Any other items stipulated in the Statute
Article 26(Resolution of the Board Meetings)
1. The following resolutions are to be rendered by the board meetings:
2. The items stated in Article 25
3. Important business items for the conduct of the organisation
4. Any other items stipulated in the Statute and/or the items the chairperson considers necessary
Article 27(Summons of the Board Meetings and Resolution)
Board meetings shall be summoned with the consent of the chairperson, who shall also chair the meetings.
2) Board meetings must be comprised by majority of the board members and its resolution shall be reached 
on a simple majority basis.  In case the pros and cons are exactly the same numbers,
the chairperson shall have the right to make the resolution.
Article 28(Meeting Minutes of the Plenary Meetings)
A meeting minute shall be made, which should state the summery of the meeting and outcome, which must be
approved by the chairperson and more than 2(two) of the attendees of the meeting.
Chapter 5 - Asset and Financial Report
Article 29(Fiscal Year)
The fiscal year of the TM Club shall be from 01 July through 30 June the following year.
Article 30(Asset)
Asset of the organisation shall be comprised by entry fees, yearly membership fees, donations and others.
2) Entry and annual membership fees shall be subject to approval of the plenary meetings.
Article 31(Extra Budget)
Extra budget shall be rendered subject to approval of the plenary meetings.
Article 32(Business and Financial Report)
Chairperson must submit the business and financial report, list of assets and balance sheet expeditiously 
at the end of each fiscal year, to the plenary meeting after auditor's approval.
Article 33(Surplus)
In case surplus is incurred, it shall be carried over to the following business year.
Chapter 6 - Amendment of Stature and Dissolution of the Organisation
Article 34(Amendment of Statute)
Two thirds majority is required for approval for the amendment of the Statute.
Article 35(Dissolution of the Organisation)
This organisation shall be dissolved by two thirds majority of the plenary meeting.
Article 36(Remaining Surplus)
The remaining surplus shall be resolved by the plenary meetings.